Financial Responsibility Agreement/Promissory Note
BILLING and PAYMENT OF FEES
I understand and agree that by enrolling at Charter Oak State College, a student account has been opened in my name for the purpose of billing and collecting payment for educational expenses and that the College is thereby extending credit to me. I further understand and agree that my registration for any class at Charter Oak State College and acceptance of these terms constitutes a promissory note agreement (i.e., a financial obligation in the form of an educational loan as defined by the U.S. Bankruptcy Code at 11 U.S.C. section 532 (a)(8)) in which Charter Oak State College is providing me educational services, deferring some or all of my payment obligation for those services, and I promise to pay for those expenses by the published or assigned due date.
I acknowledge and agree that any credit extended to me by the College as described herein constitutes a qualified educational loan for the payment of educational expenses as defined in the U.S. Bankruptcy Code section 523(a)(8) and the Internal Revenue Code section 221(d)(1). I understand and agree that should I declare/file bankruptcy, such loans cannot be discharged in bankruptcy. By accepting this Financial Responsibility Agreement/Promissory Note (“Agreement/Note”), I agree to pay for these educational expenses and acknowledge that I understand and agree to the terms and conditions herein.
I understand that if I do not accept (and sign) this Agreement/Note, I will not be permitted to register for class(es).
METHOD OF BILLING
I understand that Charter Oak State College uses electronic billing (e-bill) as its official billing method, and therefore I am responsible for viewing and paying my student account e-bill by the scheduled due date. I further understand that failure to review my e-bill does not constitute a valid reason for not paying my bill on time. E-bill information is available at https://my.charteroak.edu
WITHDRAWAL
I understand and agree that if I drop or withdraw from some or all of the classes for which I register, I will be responsible for paying all or a portion of tuition and fees in accordance with the published course withdrawal and Refund Policy found at https://www.charteroak.edu/catalog/current/academic_policies_regulations/course_withdrawal_refund_policy.php . I have read the Course withdrawal and refund policy and understand those terms are incorporated herein by reference.
I further understand that my failure to attend class or receive a bill does not absolve me of my financial responsibility as described above. If I decide to completely withdraw from Charter Oak State College, I will follow the instructions at https://www.charteroak.edu/catalog/current/academic_policies_regulations/college_withdrawal_policy.php which I understand and agree are incorporated herein by reference.
DELINQUENT ACCOUNTS
Financial Hold: I understand and agree that if I fail to pay my student account bill or any monies due and owing Charter Oak State College by the scheduled due date, Charter Oak State College may place a financial hold on my student account, preventing me from future course registration and/or receipt of other College services, transcripts of grades or other official papers.
Payment Plan Late Charge: I understand and agree that if I fail to pay my student account bill or any monies due and owing Charter Oak State College by the scheduled due date, Charter Oak State College may assess a late payment charge in the amount of $20.
Drop for Non-Payment: I understand and agree that if I fail to pay my student account bill or any monies due and owing Charter Oak State College by the scheduled due date, my class schedule, will be cancelled. I understand that if I wish to have my class schedule reinstated, I may be required to pay a $70 re-registration fee, as well as my account balance in full.
Collection Agency Fees: I understand and accept that if I fail to pay my student account bill or any monies due and owing Charter Oak State College by the scheduled due date, and fail to make acceptable payment arrangements to bring my account current, Charter Oak State College may refer my delinquent account to a collection agency and the college may no longer accept direct payments. Such agency must abide by the Fair Debt Collection Practices Act and Connecticut State laws. I further understand that my delinquent account maybe reported to the credit bureaus as allowed by the Fair Debt Credit Reporting Act, and may have a negative impact on my credit rating.
Returned Payments: If a payment made to my student account is returned by the bank for any reason, I agree to repay the original amount of the payment plus a returned payment fee of $35. I understand that multiple returned payments and/or failure to comply with the terms of any payment plan or agreement I sign with Charter Oak State College may result in cancellation of my classes that have not started, suspension of my eligibility to register for future classes, and loss of ability to pay by check/e-check at Charter Oak State College.
COMMUNICATION
Method of Communication: I understand and agree that Charter Oak State College uses my college e-mail account as an official method of communication with me, and that therefore I am responsible for reading the e-mails I receive from Charter Oak State College on a timely basis. I further understand that I am responsible for maintaining my current address and phone number in the Student Information System at Charter Oak State College or in writing to the Charter Oak State College Registrar at registrar@charteroak.edu
Contact: I authorize Charter Oak State College and its agents to contact me at my current and any future telephone number(s), email address(es) or wireless device(s) I have provided regarding my delinquent student account or any other debt I owe to Charter Oak State College. I authorize Charter Oak State College and its agents to use emails, personal calls, telephone dialing systems, or artificial pre-recorded voice or text message, regarding my obligation to repay any debit I owe to the College.
FINANCIAL AID
I understand that aid described as "estimated" on my Financial Aid Award does not represent actual or guaranteed payment but is an estimate of the aid I may receive if I meet all requirements stipulated by that aid program.
I understand that my Financial Aid Award is contingent upon my continued enrollment and attendance in each class upon which my financial aid eligibility was calculated. If I drop or withdraw from any class before completion, I understand that my financial aid eligibility may decrease and some or all the financial aid awarded to me may be revoked.
If some or all of my financial aid is revoked because I dropped or failed to attend class, I agree to repay all revoked aid that was disbursed to my account and resulted in a credit balance that was refunded to me.
IRS FORM 1098-T
I agree to provide my Social Security number (SSN) or taxpayer identification number (TIN) to Charter Oak State College upon request as required by Internal Revenue Service (IRS) regulations for Form 1098-T reporting purposes. If I fail to provide my SSN or TIN to Charter Oak State College, I agree to pay all IRS fines assessed as a result of my missing SSN/TIN.
I consent to receive my annual IRS Form 1098-T Tuition Statement electronically from Charter Oak State College the MyCharterOak student portal. This consent will be implied for all 1098-T forms current and future. These electronic 1098-T forms will be available indefinitely. I understand that if I do not consent to receive my Form 1098-T electronically, a paper copy will be provided. I understand that I can request a paper copy or withdraw consent by request in writing to the Bursar’s office at bursar@charteroak.edu.
BILLING ERRORS
I understand that administrative, clerical or technical billing errors do not absolve me of my financial responsibility to pay the correct amount of tuition, fees and other associated financial obligations assessed as a result of my registration at Charter Oak State College.
ENTIRE AGREEMENT
This Agreement/Note supersedes all prior understandings, representations, negotiations and correspondence between the student and Charter Oak State College, constitutes the entire agreement between the parties with respect to the matters described, and shall not be modified or affected by any course of dealing or course of performance. This agreement may be modified by Charter Oak State College if the modification is signed by me. Any modification is specifically limited to those policies and/or terms addressed in the modification.