Event Request Setup
There are two types of setup for Event Requests:
Follow the checklist below in order. This checklist provides tasks arranged in a helpful sequence that allow a user to access and start working with these features.
Ensure your school has the license for the J1 Web Events module.
Note
The Event Requests feature in the Campus Portal can be used only if your school has licensing for J1 Web Events. If your school does not currently have access to this J1 Web module, contact your Campus Portal administrator for assistance.
Verify or create a J1 Desktop ID number (Name Entity and Users windows).
Enable JICS Base and Event Request Features (Maintain Config Table window).
Verify or create appropriate roles to which users can be assigned (Role Definition window).
Assign users to the roles (Role Membership window).
Verify or create a Campus Portal login and password for each user who needs them (Maintain Web Access Code window).
Ensure that each J1 Desktop user has an email address listed to receive notifications (Name Entity window).
Set the spaces you want available for JICS event requests as "Available for Scheduling" and "Visible in Event Request Feature" and define each location's scheduling availability (Facilities hub).
Configure J1 Web Events settings (Manage Events Settings).
Note
You must configure an Event Requests team. This team responds to event requests. If this isn't configured, the Event Requests feature in the Campus Portal won't work.
Configure the Resources Needed section of the Event Request form.