Form Settings
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
Form settings are configurations you can apply to your entire form. They control how users access and work with your forms.
Definition Tab
Form Setting | Definition |
|---|---|
Form Name | Form Names are important! They are used for mapping to your external database, as the text for your form URL, and help you keep track of your forms in FormFlow - Workflow. |
Tab Orientation | Controls the position and arrangement of the tabs on the form. |
Description | The block of text underneath the Form Name. They're useful for giving an introduction to your form. You can use @@ options to auto-add relative information such as the logged in user's name or the date. |
Settings Tab
Form Setting | Definition |
|---|---|
Display On | Date picker that lets you select the date and time the form will be available to form users. |
Message Before Start | Message that appears before your form is available. |
End On | Date picker that lets you select the date and time the form will be available to form users. |
Message After End | Message that appears when your form is closed. |
Display in Main View | Makes the form available immediately; however, limits you to only display one form at a time. Users will not be able to pick up where they left off on their previous form submission and will be forced to begin a new submission. |
File Upload Root | Where on the Campus Portal server the files will be stored for any question you add to your form that allows file uploads. @@SubmissionID can be used. |
Randomize Questions | Show form questions in a random order each time someone visits the form. |
On Finish Tab
Form Setting | Definition |
|---|---|
Use reCaptcha | Enables Google reCaptcha validation to be required before the form is submitted. NoteRequires Google reCaptcha account. |
Public Key | Public key provided by Google reCaptcha. |
Private Key | Private key provided by Google reCaptcha. |
Display a Message to the User | Displays a custom confirmation message when someone completes your form. You can add formatting, images, or links. You can use @@ to insert form data into your custom message. |
Transfer to Web Page | Sends people directly to another website when they complete your form. You can use @@ to insert form data into your web page transfer. |
Access/Security Tab
Form Setting | Definition |
|---|---|
Number of Times a User Can Submit | Restricts the total number of submissions per user within this J1 FormFlow - Forms. If a user returns to submit and the threshold has been met, they receive a message indicating they have met the submission limit. |
Make Submissions Anonymous | Removes all identifying information from the form meta-data. |
Allow Users to View Their Own Submissions | Allows form users to view their form using the View Reports link once it has been submitted. TIP: Unless they have permission to view all, form users will only be able to see their own submissions. |
Limit Access | A data source containing a list of all users permitted to access this form. If the currently logged in user does not exist in this list, the form link will not be visible. |
Log in to the Campus Portal as an administrator and access FormFlow - Forms.
Click Manage Forms.
Click on the form you want to update. The admin view of the form displays.
Click Form Settings to open the Form Information pop-up.